We listen, explain every option plainly and stay beside you to the end.

Compliance Help For Small Medical Practices

Independent clinics, therapy practices and dental offices face the same privacy and billing rules as large hospital systems, usually without an in-house lawyer. We review policies, staff training records and payer contracts, then help practices close the gaps before an audit letter arrives.

Our aim is a binder your office manager can actually use: short policies, a yearly calendar and a clear list of who to call when something goes wrong. Every recommendation comes with an estimate of the staff time it will take.

How We Approach It

The work starts with a confidential interview with the practice owner and office manager, followed by a document review. You receive a written findings memo with each gap rated by urgency and a proposed order of work.

When To Call Us

Call when you open a new location, hire a billing company, receive a records request you are unsure about, or get any letter from a payer or regulator. Early advice is almost always cheaper than a response drafted under a deadline.

We also support practices through ownership changes, where old compliance gaps can affect the sale price. In a sale, a clean compliance file is often one of the first things a buyer’s lawyer asks to see.

Small practices rarely fail an audit because of bad intentions. More often a policy was written years ago, a new staff member was never trained on it, or a vendor contract quietly changed how patient data is stored. Our reviews look for exactly those gaps. We read the documents, walk through the front desk and billing workflow with your team, and then rank what we find by real risk, so the most important fixes come first and the rest can be planned into a normal month. Practices that prefer ongoing support can schedule a short check-in each quarter.

What The Work Covers

1. 1. Patient privacy policies and training
2. 2. Records request procedures
3. 3. Payer contract review
4. 4. Billing vendor agreements
5. 5. Audit letter responses
6. 6. Annual compliance calendar

Typical Fees

Illustrative only: a starter compliance review for a single-location practice is commonly quoted near $2,400. Audit responses are quoted separately.

Expected Timeline

Reviews take four to six weeks. Urgent letters get a first call within one business day. For audit letters we map every deadline on the first day and confirm who will send each document, so nothing slips while your staff keeps seeing patients.

To talk about your situation, call (555) 274-3190 or email hello@sterlingamos.example. Nora Castellan or another attorney on the team will reply within one business day.